How far ahead does the order need to be placed?

Lead time varies by product and is stated on each product page. For a wedding, add the proof and approval round; because the date is fixed, the calendar is built backwards from it.

Do you order one per guest?

No. Napkins are consumed by what is picked up, and per-head use at a standing reception runs above a seated dinner. Caterers generally allow a margin over the guest count.

Does every event need its own print run?

It does not. Keeping your own brand in continuous production and printing only the napkin for the event is a common answer; the fixed cost then sits on one item.

← All venue types

Venue type

Wedding and event catering: fixed date, known count, no reorder

Wedding catering differs on two counts: the date is fixed and the quantity is known from the guest list. The third difference decides more than either. The print is a one-off with no reorder, so plate making and press setup land on a single batch, and the quantity break bites harder here than in a restaurant.

A printed Susteez napkin, sealed cutlery pack and wet wipe in front of a gold-rimmed plate at a wedding place setting — Branding concept — a studio set-up

The date is not negotiable

In a restaurant, running out means next week's delivery fixes it. A wedding has no such window: if the item is not there on the day, it may as well never have existed. That is why the decision starts with lead time rather than price, and why the proof stage is written into the calendar from the outset.

The quantity is a count, not a forecast

The guest list is known and the menu is set. That is unusual on the single-use side, where most buyers extrapolate from a monthly average. Allow for loss as well: napkins are consumed by what is picked up, not by what stays on the table.

The arithmetic of a one-off run

Plate making and press setup are fixed costs, paid once regardless of volume. In continuous production that cost spreads across months; at a wedding it lands on one batch. Moving up a quantity break is the decision that pays best here, for a caterer with somewhere to store the surplus.

Two brands on the same table

WhoseWhat is printedWhere it shows

The catererOne design, continuous runEvery event, unchanged

The couple's markPrinted for the eventThat day only

Both togetherSleeve theirs, napkin the couple'sSplits the setup cost

The colour comes from the invitation

At a wedding the palette is set on the invitation and everything on the table answers to it. Registering the Pantone code early matters for that reason: the same code reads differently on different paper, and seeing that at proof stage beats seeing it on the day.

A seated dinner and a standing reception want different napkins

At a seated dinner the napkin opens on the lap, which is where 33×33 and above work. At a standing reception it is held in one hand and goes under the glass — there 25×25 and a narrow fold do more.

Products

Start with whichever one you want to continue with.

Wood Fork · Spoon · Knife

Frequently asked

How far ahead does the order need to be placed?: Lead time varies by product and is stated on each product page. For a wedding, add the proof and approval round; because the date is fixed, the calendar is built backwards from it.
Do you order one per guest?: No. Napkins are consumed by what is picked up, and per-head use at a standing reception runs above a seated dinner. Caterers generally allow a margin over the guest count.
Does every event need its own print run?: It does not. Keeping your own brand in continuous production and printing only the napkin for the event is a common answer; the fixed cost then sits on one item.

Request samples Visual request Catering

Last updated: 2026-10-09